Agenda item

(a)  That the use of the national ESPO framework and mini competition for the procurement of leased/contract hire vehicles where this provides best value be approved.

(b)  That the use of the CCS framework and mini competition for the purchase of vehicles where this provides best value be approved, noting that vehicle maintenance would be provided by Dennis Eagle under our existing vehicle maintenance contract.

(c)  Noted that a contract award report would be submitted to July Cabinet 2023.

The Lead Member for Transport & The Local Environment introduced a report regarding the procurement options for the fleet of vehicles used by the environmental services team to provide waste collection, disposal, grounds maintenance, street cleansing and minor highway works.

The Council had been leasing a fleet of vehicles through a contract with Enterprise since 2017 but the contract was due to terminate and the vehicles were at end of life and procurement of replacement vehicles needed to take place.  The preferred operating model was to continue to lease vehicles but that may be unaffordable so the alternative option of purchasing and maintaining vehicles would be considered.  Once the pricing review of the options had taken place a report would come back to Cabinet in July 2023 to take the decision on the contract award.

The Cabinet agreed to test the market and requested that the options for electric or LPG vehicles was considered to attempt to achieve environmental benefits if possible.  It was noted that the Council had previously had electric vehicles in its fleet.  The Executive Director for Place & Community confirmed that all the options would be assessed, taking into account operational requirements, market availability and cost.

At the conclusion of the discussion the Cabinet agreed the recommendations.

Resolved –

(a)  That the use of the national ESPO framework and mini competition for the procurement of leased/contract hire vehicles where this provides best value be approved.

(b)  That the use of the CCS framework and mini competition for the purchase of vehicles where this provides best value be approved, noting that vehicle maintenance would be provided by Dennis Eagle under our existing vehicle maintenance contract.

(c)  Noted that a contract award report would be submitted to July Cabinet 2023.