Agenda item

That the direct award of a contract to Civica Ltd for the provision of EDMS services for a total contract value of £284,028 and a maximum period of two years be approved.  The contract would run from 1st April 2023 until the 31st March 2025 with a break clause after 18 months.

The Lead Member for Customer Services, Procurement & Performance introduced a report that sought approval for the direct award of a contract to Civica Ltd for the provision of electronic document management services.

The existing contract was due to expire on 31^st March 2023 and there was insufficient time to migrate to a new provider.  It was proposed to award a maximum two year contract to the existing provider, Civica.  The contract would have a break clause after two years.  The recommended approach would allow the Council time to review future provision and undertake a competitive procurement exercise.

The Cabinet noted that the Commissioners were content with the proposed approach and agreed the importance of ensuring the work on the future provision took place in a timely manner well before the end of the contract period.  The recommendation was then agreed.

Resolved –  That the direct award of a contract to Civica Ltd for the provision of EDMS services for a total contract value of £284,028 and a maximum period of two years be approved.  The contract would run from 1st April 2023 until the 31st March 2025 with a break clause after 18 months.