Issue - meetings

The Committee considered a report which highlighted the expenditure and income for the following Trusts - Salt Hill Playing Fields, Langley War Memorial Field, War Memorial Gardens Slough (Baylis Park), and Glyndwr outdoor activity centre, as set out in the report. Approval was sought on the four trust accounts for submission to the Charity Commission by 31 January 2022.

It was noted that Salt Hill Playing Fields Trust had had the most significant expenditure of £28,500 for the purchase and installation of 28 CCTV cameras in the park.

Members attention was drawn to an administrative error in the report relating to income received for War Memorial Garden (Baylis Park), in that £1,045 and not £4,209 income had been received in 2020/21. 

In noting the Commissioners comments, that individual funds and trusts should not rely on council funding and should set their expenditure plans accordingly; the Committee agreed that future meetings would receive regular reports on expenditure plans to ensure that expenditure was monitored throughout the year.

At the conclusion of the discussion, the Committee agreed that the 2020/21 income and expenditure details be agreed for submission to the Charity Commission.

Resolved –

a)  That the expenditure and income for the following Trusts: Salt Hill Playing Fields, Langley War Memorial Field, War Memorial Gardens Slough (Baylis Park), and Glyndwr outdoor activity centre as set out in the report be approved and that these details are submitted to the Charity Commission by 31 January 2022.

b)  That the Committee receive regular reports relating to fund expenditure plans.

ITEM WITHDRAWN

The Chair informed the Committee that this agenda item had been withdrawn for further checking as part of the finance teams overall due diligence of the accounts. It was noted that the accounts were required to be submitted to the Charity Commission by 31 January 2022 and a meeting would be arranged prior to this date.