Decision Maker: Executive Director Strategy
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
A licence renewal was approved to ensure all
content and attachments on incoming and outgoing emails are scanned
for viruses and malware and that spam emails are blocked as well as
restricting Staff from accessing undesirable or inappropriate
No conflicts of interest were declared.
The Clearswift licences are required to ensure
the Council’s email and web gateway appliances remain
licenced and in support. This is required to ensure filtering and
protection is in place for incoming and outgoing emails as well as
website access. Without the email and web gateway appliance, the
Council could be exposed to viruses, malware, and undesirable
The current licence contract was due to expire on 31st March 2023.
Following a procurement exercise, the ED for Strategy & Improvement approved the one licence renewal with Bechtle UK for the Council’s Clearswift licences costing £0.053m.
The only option considered was to undertake a
competitive tender in line with SBC Contract Procedure Rules and
PCR 2015. A further competition was conducted electronically via
Crown Commercial Services Framework, Technology Products and
Associated Services (TePAS) RM6068, Lot 3 using SBC’s SE
Shared Services e-Tender Portal.
Following the procurement exercise, the ED for Strategy & Improvement approved the award of a 1-year contract to the 1st ranked supplier, Bechtle UK for the supply of Clearswift licences – lot 2.
Publication date: 26/05/2023
Date of decision: 19/04/2023