Decision details

Licence Renewal for the Clearswift Email & Web Gateway Appliances 22/23

Decision Maker: Executive Director - Finance and Commercial

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

The licences for the Council’s email and web gateway Clearswift appliances are due to expire on 31.03.22. A competitive competition was undertaken but there were no bids returned which indicated that there was no competition for these requirements in the market. To ensure continuation of service, Procurement recommended IT approach the incumbent supplier for a quotation and subsequent contract award.

The one-year contract was approved to ensure the Council has continued filtering and protection on incoming and outgoing emails as well as website access by staff. Not renewing the contract could expose the Council to viruses, malware, and undesirable content.

Decision:

The Director approved the award of a one-year contract to Wavenet for the supply of the Council’s email and web gateway Clearswift appliances licences from 01.04.22 – 31.03.23.

Alternative options considered:

A competitive competition was undertaken as per the Council’s Corporate Procurement Rules (CPRs). No bids were returned which indicated that there was no competition for these requirements in the market. Procurement recommended IT contact the incumbent supplier for a quotation and subsequent contract award

Publication date: 27/01/2023

Date of decision: 25/03/2022